The Hive

Digital Engineering Leadership Team

Digital Engineering:
the next chapter

Two workshops that take the room from what people want to be true, to a five year roadmap they own.

Session one
Thursday 10 September
10:00 – 12:00 · The Hive
Session two
Thursday 24 September
10:00 – 12:00 · The Hive
What we walk out with

Four things exist by the end of 24 September that do not exist now

One

A set of North Stars

Three to five statements written as if 2031 has happened, in the group's own words, that everyone in the room has voted on.

Two

A roadmap in three horizons

2031, 2029 and 2027 outcome states, each with the capability, standards, data, contracts and governance needed to reach them.

Three

A first twelve months

Specific actions for the next six to twelve months, each named and owned by someone with the authority to deliver it.

Four

A commitment from every person

One thing each participant will personally do, sent back to them four weeks later so it still exists in November.

And the point of it

Agents, not recipients

People leave saying they drove this, not that it was presented to them.

How every block is designed

Eight rules that apply to both sessions

Forward-looking, alwaysEvery prompt asks what people want to be true, never what is wrong now.
Complaints get converted, not debated"What would you want instead?" The answer goes on the wall. Nothing is argued backwards.
Everyone speaks in the first fifteen minutesAt their table, before anyone has to speak to the room.
Room to thinkFour substantial activities per session, not six short ones. A real break in both.
Mixed tablesNobody sits with their own project office.
Permission comes from AndrewHe states in his opening that disagreeing with an executive is the point.
Nothing is discardedStatements with few votes stay in the pack if anyone speaks for them.
Every digital element has a paper fallbackIf the wifi fails, the session runs on cards and dot stickers.
Week commencing 31 August

Ten interviews, thirty minutes each

Frustrations are heard once, in private, and converted into ambitions before the day. Brett and the flagged consultant are both interviewed, so they contribute before they react.

Interview guide · 30 minutes

Digital Engineering: the next chapter

Run by Opposite · one of ten · notes not attributed
01
What do you want Digital Engineering to make possible in five years?
02
What have you seen elsewhere, inside or outside VIDA, that you want here?
03
If it were your decision, what would you do first?
04
Who else should be heard?
When a frustration arrivesLet it be said. Do not cut it off. Then ask what they would want instead, and record only that. The complaint never reaches a card.
Before you closeConfirm 24 September. School holidays begin the 21st.

Click any question to rewrite it. Your version is saved with your notes.

Thursday 10 September · session one

Open the aperture

Andrew opens the session and gives permission to disagree

In his words, not ours

"Saying something that cuts against your executive is the point, not a risk."

Why now, why this group, and the five year horizon.
This exists to make projects run better. Not for its own sake.
The five year roadmap is ours. It is not governed by DTP.
He then takes part in the activities like everyone else.

Tables rank the themes that came out of the interviews

A printed deck of themes, plus blank cards for whatever we missed. Tables read, discuss, and rank their top three. Twelve minutes at the table, ten reporting — and everyone has spoken inside fifteen minutes.

This table's top three
1Drop a card here
2Drop a card here
3Drop a card here

Drag a card, or click it. Click a ranked card to send it back. The two dashed cards are writable.

Three five-minute showcases of what good already looks like

Three slides each, briefed in advance. One project office, one from outside transport, one from outside VIDA. Every presenter finishes on the same sentence, because it is the exact move the room makes next.

Showcase 2 of 3 · VIDA Health

Single model handover

One federated model carried from design through construction to the facilities team, with no drawing set produced at handover.

01 / 04
What it changed
  • Operations opened the building with an asset register they could search on day one.
  • Six months of reconciliation never happened.
  • The model is still the thing they use, two years in.
02 / 04
What we would do differently
  • Set the asset naming convention before the contractor was appointed.
  • Bring the operator into model reviews a year earlier.
  • Write it into the contract, not the kick-off meeting.
03 / 04
And then they say this

"Given what I have seen, here is what I want for us in five years."

04 / 04

Tables write 2031 statements, then everyone votes

The test stays on screen the whole time: one sentence, no jargon, specific enough that someone could answer yes or no. Statements appear as they are submitted.

Kept in the pack

No votes, but someone stood up for it. It stays.

Andrew responds, and the group hears what happens next

He answers what he heard, in the room, on the day. The second demonstration that this group is being listened to.

Within two days

The constellation page

Everything the room wrote, in their hands, on their phones.

Two weeks

Open for additions

React, add, or say you are not sure. A second chance for anyone quiet on the day.

24 September

Session two opens from it

Playback includes what arrived in between, so nobody has to re-litigate.

11 to 23 September

The room's own words, back in their hands within two days

The constellation
Session one · 10 September · 14 statements

Nothing new is asked for. It is session one's own output, held open for two weeks.

Speed is the messageGetting it back this fast is itself the evidence that session one was not decoration.
Session two starts correctedAdditions are consolidated into the playback, so the group opens from a position it has already had a chance to fix.
Attendance chasedAnyone unconfirmed for the 24th is followed up while there is still time to move it.
Thursday 24 September · session two

Chart the course

Andrew says back what he heard in session one

Five minutes, no slides

Including the parts that were not comfortable.

Evidence that session one was not decoration.
Directly addresses years of practitioners feeling unheard.
Costs five minutes. Sets the tone for the other 115.

The group confirms the three to five North Stars it works to

Playback of the prioritised set, including what arrived between sessions. Open challenge, open adjustment. These are editable — that is the point of the block.

A project director opens a model on Monday morning and sees cost, programme and design in one place.
A new starter is doing useful work on their first morning, without asking anyone where anything is.
Nobody on a VIDA project produces a drawing set for handover.
The operator opens the building with an asset register they can search on day one.
DE roles have a career path that does not require leaving for a contractor.Arrived between sessions · had an advocate, few votes

Working backwards from one North Star to 2029 and 2027

People choose which North Star to work on. Layer one is what is true by 2029 and 2027. Layer two is what has to exist for that to be true — and that is where technology stops being the whole conversation.

2031
The North Star
"A project director opens a model on Monday morning and sees cost, programme and design in one place, without asking anyone to prepare it."
2029
Layer one · outcome
"Every project over $50M reports progress from the model, and nobody builds a separate reporting pack."
DataOne project data structure used by all four project offices
GovernanceModel-sourced reporting accepted as assurance evidence
CapabilityEvery project has someone who can interrogate the model, not just view it
2027
Layer one · outcome
"A new starter is doing useful work on their first morning, without asking anyone where anything is."
StandardsOne naming and structure standard across VIDA, on the DE Hub
ContractsDE requirements written in at procurement, before development phase
Ways of workingSame environment in every project office, so people move without relearning

Actions for the next twelve months, each with an owner

Six to twelve months only. Each action owned by someone in the room with the authority to deliver it — which is why the executives are here rather than briefed afterwards.

Publish one VIDA naming and structure standard on the DE HubLuke Vance · by December
Write DE requirements into the next three road packages at procurementEvan Styles · by February
Agree the model-based reporting pilot project and its measuresSam Khoury · by November
Run the first cross-office DE capability auditPaul Morgan · by March
Take the roadmap to the executive for endorsement and fundingAndrew Henry · by December

Each person commits to one thing they will do

Each person names one thing they will personally do that serves a North Star they choose. It does not have to appear on the roadmap. It comes back to them four weeks later, alongside it.

Personal guarantee · 24 September 2026

I,

your name
will personally
bring one project team into the model environment before Christmas
in service of
"A new starter is doing useful work on their first morning."
Returned to you on 22 October, with the roadmap
Where we need HIVE

Four decisions and a room

Longest lead time

Three showcase presenters

One project office, one from outside transport, one from outside VIDA. The external one is the constraint.

Choose one

The external voice

GHD technical lead, or a guest for the Salix angle Andrew raised himself.

Open question

Does the set need one sentence above it?

A single line travels to people who were not in the room. It can also flatten five statements into something nobody recognises. If yes, Andrew needs to know beforehand that the group is being asked to replace the existing DELT vision.

Under two weeks

Interview schedule

Theme cards cannot be finalised until interviews finish, then they have to be written, printed and checked.

The Hive · five tables, front screen, five tablets, wifi for twenty phones
Notes saved